The
Policy and Community Engagement Committee of the Board of Education of the
Approval of August 10, 2009 Committee Minutes: A motion to approve the 8/10/09 minutes of the Policy
and Community Engagement Committee as presented was made by Mr. Buth, seconded
by Mrs. Pupanek. The motion passed on a
unanimous voice vote.
GOAL SETTING:
Identification of
2009-10 District / Board / Superintendent Goals: The list of five
District goals, five Board goals, and three Superintendent goals was reviewed
and discussed. Committee members were
satisfied that the measurements for these goals are now expressed
quantitatively. Discussion included:
Mr.
Nolan briefly explained the CREE survey
One
of the measurements lists $10,000 for Character Education – this is not in the
current budget
The
student greeter concept was explained
The
district website could be more consistent; currently each school is maintained
separately and navigation can be difficult
Measurement
#3 of Board goal #3 will be revised to include the words “and update” as it
relates to the district website
Building
principals will provide Board members with a schedule of staff meetings
How
can the district capture back some outgoing open enrollment students?
A motion to forward the
2009-2010 District, Board, and Superintendent Goals – with the one language
revision - for full board approval was made by Mr. Buth, seconded by Mrs. Pupanek. The motion passed on a unanimous voice vote.
COMMUNITY ENGAGEMENT
TOPICS:
Ø
Public Relations
Review of Revised PR Plan:
Section
II. C. Electronic Media will include a bullet stating “Posting of all board and
committee meeting agendas and approved minutes on the district website”
A motion
to approve the Public Relations – including the addition of the language above
- and forward for full Board approval was made by Mr. Buth, seconded by Mrs. Pupanek. The motion passed on a unanimous voice vote.
Update on Commitment to Excellence
Award Program:
Clarification
of the Commitment to Excellence Award Program was provided. When nominations are received, they are
reviewed and scored by the District’s Recognition Committee. Mr. Swartz noted that there have not been any
nominations since 2005. Staff may need
be reminded of this program.
Update on Monthly Recognition of
Staff: Mr. Swartz explained that
other school districts purposely stay away from such a practice because it
leads to hard feelings amongst staff.
Committee discussion was passionate, and members stated that they
believe the community should know what great employees the district has. Recognition in printed form (newsletter) can
be costly.
There
will be additional discussion on this issue in the future.
Update on Realtor / Media Breakfast: Mr. Swartz reviewed the most recent Realtor/Media
breakfast that was held on August 20, 2002.
The invitation list included 34 realty firms from the areas of
Jefferson,
Attendees
received a folder containing the agenda for the meeting, a magnet with our
mission statement, teaching calendar, activity calendar, School Performance
Report, copy of the strategic planning newsletter, and brochures about the
district.
POLICY DEVELOPMENT
TOPICS:
Discussion on Cell Phone Use Policy: Administrators noted that the current cell phone use
policy is working well. Consequences for
violating the policy are enforceable.
Committee members agreed
that, in the future, there will most likely be additional discussion, concern,
and policy written related to electronic devices within the schools.
First Reading of New Board Policy ECA – Privacy in
Locker Rooms: This policy has
been drafted to comply with new statutory requirements (Section 175.22, Wis.
Stats.) that require adoption of a written policy that does all of the
following:
1. Specifies
who may enter and remain in the locker room to interview or seek information
from any individual in the locker room.
2. Specifies
the recording devices that may be used in the locker room and the circumstances
under which they may be used. For
purposes of this law, a “recording device” means a camera, a video recorder, or
any other device that may be used to record or transfer images.
3. Reflects
the privacy interests of individuals who use the locker room.
4. Specifies
that no person may use a cell phone to capture, record, or transfer a
representation of a nude or partially nude person in the locker room.
A motion to forward Board
Policy ECA – Privacy in Locker Rooms as presented to the full Board for two
readings was made by Mr. Buth, seconded by Mrs. Pupanek. The motion passed on a unanimous voice vote.
Update on Administrative Revisions to Board Policy
Guidelines for Implementation and/or Exhibits:
The administration has made
changes to the guidelines/exhibits of two policies, KBG-Access to Public
Records and CC-Administrative Organization Plan.
Mr. Swartz explained that the
District Office staff has discussed a minor change in the official hours in
order to facilitate other staff members who tend to seek assistance prior to
the start of the school day. The new
hours will now be:
School Year: 7:30
a.m. – 4:00 p.m. (Monday through Thursday)
7:30 a.m. – 3:30 p.m.
(Friday)
Summer Hours: 7:00
a.m. – 3:00 p.m. (Monday through Friday)
The
minor changes made to the organizational chart were made to reflect title
changes.
Discussion of Possible
Topics for Future Meetings
Marketing
plan
Staff
recognition
A motion to adjourn was made by Mrs. Pupanek, seconded by Mr. Buth. The motion passed on a voice vote.
ADJOURNMENT: 7:50 p.m.
BOARD OF EDUCATION
Secretary,
Pati Fitzgerald