The
Policy and Community Engagement Committee of the Board of Education of the
Approval
of Minutes: A motion to approve the minutes of the
COMMUNITY ENGAGEMENT
TOPICS:
Update on Formation of
Strategic Plan Action Teams: Mr. Swartz reviewed the makeup of the four
strategic plan action teams. He
emphasized that he is still seeking community members and Board members for
these teams.
Update on Character
Education Initiative: Mr. Swartz noted
that the preparations for the June Character Education Conference are
continuing. He also reported that a
major federal grant application for the Character Education program was
completed and mailed today.
Board of Education Committee Structure for 2006-07: Committee discussion on whether the current committee
structure is working included the following points:
*
A “committee of
the whole” structure could meet twice per month
*
If members were assembled
as a full Board, agenda items could be acted upon
*
If the structure is
changed to a committee of the whole, it could be changed back by consensus
*
Currently, the full
Board meetings are shorter because work is done at the committee level
*
Committee
structure allows for informal discussions without press coverage
*
Employee presentations
are informative and could be seen by all board members with the committee of
the whole structure
*
The goal is
efficiency
*
Since reducing
the number of committees to three, the system has been streamlined
*
Repetition of
information and committee discussions often takes place at the full Board
meetings
*
Third option: a hybrid
structure where only certain issues are discussed by the committee as a whole
*
New board member(s)
should have input on committee structure
Committee
structure will appear on the agenda for the full Board on
2006-07 Board of
Education Meeting Dates: A draft of a proposed schedule of committee
meetings and regular board meetings for the 2006-07 school year was provided
for committee review. Mr. Swartz noted
that he has a vacation scheduled for July 1 –
A
motion to approve the 2006-07 Board of Education Meeting Dates amending the July
dates one week later to the 17th and 31st and forward for
full Board approval was made by Mr. Koch, seconded by Mr. Stafford. The motion passed on a unanimous voice vote.
Legislative Update(s):
none
POLICY/PROCEDURE TOPICS:
First
First
First
-
If
a product is offered through payroll deduction, should there be a minimum
number of participants required prior to offering the product?
-
Do
all products/programs need to come before the Board for approval?
-
Since
this policy applies to all voluntary payroll deductions, the title should be
changed.
Request for Waiver of
Board Policy KG – Community Use of School Facilities: The Madison Division of
the U.S. Marine Corp. has requested to use/rent the high school swimming pool
for training purposes. Policy KG does
not allow this type of entity to rent district facilities. The district expects to receive a request for
waiver of Policy KG from this group so as to permit their renting the pool.
Following
discussion of the current language of the policy and its original intent, the
committee may ask for a review of Policy KG in the near future. Since the district has not received a request
for waiver, no committee action was taken.
2006 Board
Self-Assessment Results: The 2005-06
Board/personal self-assessment results were discussed. In keeping with the timeline identified in
Board Policy AFA, the self-assessment results will be reviewed on Monday
A motion to adjourn was made by Mr. Stafford, seconded by Mr. Koch. The motion passed on a voice vote.
ADJOURNMENT: 6:40 p.m.
BOARD OF EDUCATION
Secretary,
Pati Fitzgerald