MINUTES

POLICY AND COMMUNITY ENGAGEMENT COMMITTEE

January 10, 2011

The Policy and Community Engagement Committee of the Board of Education of the School District of Jefferson met on Monday, January 10, 2011 in the Jefferson High School Library. Chairperson Thompson called the meeting to order at 8:07 p.m. with Committee member Hollenberger and Pupanek present.

Approval of November 8, 2010 Committee Minutes: A motion to approve the November 8, 2010 minutes of the Policy and Community Engagement Committee as presented was made by Mrs. Pupanek, seconded by Mr. Hollenberger. The motion passed on a unanimous voice vote.

POLICY DEVELOPMENT TOPICS:

First Reading of Revised District Reading Specialist Position Description: Committee members briefly reviewed the Revised District Reading Specialist Position Description as provided.

First Reading of Proposed New Position Description for Title I Coordinator: Committee members took a first look at the new Title I Coordinator Position Description.

First Reading of Proposed New Board Policy KFD – Sponsorships: Discussion of this new policy was lively. The committee agreed that the bullet under Section III – Criteria related to unhealthy food choices should be deleted.

Discussion on Potential Building Security / Key Handling Policy: Committee discussion of the district’s key handling policies continued, including:

- Coaches and non-staff individuals often retain their keys after season/event ends

- New high school building will have electronic keys for exterior doors

- Other buildings do not have electronic keys

- Is there a current board/district policy?

- Building administrative assistants work with staff and key return

- Are logs and/or key guidelines followed at the buildings?

- Coaches handbooks have language regarding keys

- Insurance liability

- Does the administration feel there needs to be a policy?

Mr. Swartz will continue this discussion with the administrators.

COMMUNITY ENGAGEMENT TOPICS:

Jefferson Community TV Proposal: Mr. Dave Grooman, Statement Manager for Jefferson Community TV, has provided a fourth option proposal for Board consideration. He has suggested that if the Board could find someone to record the Board meetings, the DVD could be scheduled for broadcast at no cost to the district.

Committee discussion included:

- Is there a club, group, or class that has an interest?

- Volunteer of time and/or equipment to video meetings

- Full Board meetings only; not committee meetings

- Athletic department has video recording equipment

- Is there any public interest to view cable broadcast?

Review/Discussion of Delegate Assembly Resolutions: Mr. Stoner explained several of the Delegate Assembly resolutions he will be voting on during the upcoming Joint State Education Convention.

Update on School Board Candidates for April 2011 Election: Mr. Swartz reported that Mr. Dwyer and Mr. Buth have completed their candidacy paperwork for the April 2011 election. He noted that Mrs. Schumacher has filed non-candidacy paperwork and an appointment may need to be made to fill her seat.

Discussion of Possible Topics for Future Meetings

- Keys

- Coaches handbook

A motion to adjourn was made by Mr. Hollenberger, seconded by Mrs. Pupanek. The motion passed on a voice vote.

ADJOURNMENT: 9:09 p.m.

BOARD OF EDUCATION

Pati Fitzgerald, Board Secretary