The Finance and Operations
Committee of the Board of Education of the
Approval of Committee
Minutes: A motion to approve the
minutes from the May 9, 2011 committee meetings as presented was made by Mr. Dwyer,
seconded by Mr. Hollenberger. The motion
passed on a unanimous voice vote.
FINANCE TOPICS:
Breakfast, Lunch, and
Milk Prices for 2011-12: Student Nutrition
Director Rebecca Blyth and Laura Peachey presented the proposed lunch, breakfast,
and milk prices for the upcoming school year.
It was noted that an increase in full paid elementary lunches and
semester milk is recommended. Mrs. Blyth
explained that the price increase is due to a new law (Healthy Hunger-Free Kids
Act 2010) changing the proposed meal requirements that will drive district
costs up.
A
motion to approve the Breakfast, Lunch, and Milk Prices for 2011-2012 as
presented and forward for full Board approval was made by Mr. Hollenberger,
seconded by Mr. Dwyer. The motion passed
on a unanimous voice vote.
2011-12
School Lunch and Nutrition Program Agreements: Mrs. Peachey explained that the current arrangements
with Jefferson County Head Start and St. Peter’s
A
motion to approve the 2011-2012 School Lunch and Nutrition Program Agreements
with Jefferson County Head Start and St. Peter’s
2011-12 Transportation
Contract with
·
Section
8(G) – average age of bus fleet “not
more than 9.0 years per route bus”
o
The
average age of the fleet will be verified
·
Section
10(A) – cost of fuel set at market price using “8 miles per gallon”
o
Is
there any way to lock in gas costs?
o
The
average mpg of current fleet will be verified
·
Section
10(B) – route mileage
o
Set
at 1,303 miles; this will be verified
·
It
is a four year contract that automatically renews each year unless both parties
agree to discontinue the contract “on or before March 1 of any year”
A
motion to approve the 2011-2012 Transportation Contract with Jefferson Bus
service as presented and forward for full Board approval was made by Mr. Hollenberger,
seconded by Mr. Dwyer. The motion passed
on a voice vote with Mr. Thompson dissenting.
District Business
Insurance Proposals and Recommendation: Mrs. Peachey explained
that proposals have been solicited, received, and evaluated for the district’s
business insurance policies. A summary
of the proposals was presented for committee review. The administration is recommending the low
proposal from R&R Insurance with Indiana Insurance as the carrier. The recommended plan is the coverage
currently endorsed by the Wisconsin Association of School Boards and is
comparable to the district’s current coverage.
The total cost of the coverage (net of the workers compensation
dividend) is $87,350.00.
A
motion to accept the bid from R&R Insurance in the amount of $87,350 for
Business Insurance Services through Indiana Insurance for the period of July 1,
2011 through June 30, 2012 and forward for full Board approval was made by Mr.
Hollenberger, seconded by Mr. Dwyer. The
motion passed on a unanimous voice vote.
CESA #2 2011-12 Contract:
Mrs. Peachey has reviewed the contract together with appropriate district staff
and the services as marked are appropriate for the 2011-12 school year.
A motion to approve the CESA #2 2011-2012 Contract as
presented and forward for full Board approval was made by Mr. Dwyer,
Hollenberger. The motion passed on a unanimous
voice vote.
Positions
Funded with Education Jobs Money:
A listing of the positions funded with the Education Job Reform funds was
reviewed.
OPERATIONS TOPICS:
Employment(s):
Simone McKinney – High School English as a Second
Language
A motion to approve the employment of Simone McKinney as
presented and forward for full Board approval was made by Mr. Hollenberger, seconded
by Mr. Dwyer. The motion passed on a unanimous voice vote.
Resignation(s):
None
Adoption of
A
motion to approve the adoption of Resolution Implementing School District Pick-Up
of Employee Retirement Contributions Pursuant to IRC Section 414 (h)(2) as
presented and forward for full Board approval was made by Mr. Hollenberger, seconded
by Mr. Thompson. The motion passed on a
unanimous voice vote.
K-4
Jefferson Kids Program Agreements for 2011-12: The 2011-2012 agreements between the school district
and Jefferson County Head Start and
A
motion to approve the 2011-2012 K-4 Jefferson Kids Program Agreements for
Jefferson County Head Start and St. Mark’s/Small World Preschool as presented
and forward for full Board approval was made by Mr. Dwyer, seconded by Mr. Hollenberger. The motion passed on a unanimous voice vote.
2011-12
Use of Facilities Agreement with City of
A
motion to approve the 2011-2012 Use of Facilities Agreement with the City of
Jefferson Recreation Department as presented and forward for full Board approval
was made by Mr. Thompson, seconded by Mr. Hollenberger. The motion passed on a unanimous voice vote.
2011-12 Youth Football Agreement: A motion to approve the 2011-2012 Youth Tackle
Football, Inc. Agreement as presented and forward for full Board approval was
made by Mr. Dwyer, seconded by Mr. Hollenberger. The motion passed on a unanimous voice vote.
FACILITY TOPICS:
Point of Beginning Site
Study Report:
Updated site drawings from Point of Beginning were presented for committee
review and discussion. The cost
estimates and color renderings for these two options can be available for the July
committee meeting.
Following
extensive review, the committee requested cost estimates so that discussion on
these areas can continue at future meetings. Committee members agreed that there is no
action necessary at this time and the district is in no hurry to move forward
with any project of this magnitude.
A discussion followed on the
potential for skylights in the new library.
Skylight concerns included:
·
The
potential to darken the room for presentations
·
Impact
on heat load
·
Cost:
approximately $6,000/each
·
Effect
of the ceiling “clouds” on natural light
·
Site
visit potential – committee members would like to see this concept somewhere
else
·
Ad
hoc committee to meet prior to an upcoming construction meeting - 6/15/11 or
6/29/11
Discussion of Possible
Topics for Future Meetings: Facility use will be an agenda item for a
future Policy and Community Engagement Committee meeting, and committee
structure will be an agenda item for a future full Board meeting.
A
motion to move into Closed Session pursuant to Section 19.85(1)(c) Wisconsin
Stats. for the purpose of Personnel
Consideration – Administrator Compensation for 2011-2012 and Personnel
Consideration – Non-Unit Employee Compensation for 2011-2012 was made by Mr. Dwyer,
seconded by Mr. Hollenberger. The motion
passed on a unanimous roll call vote.
CLOSED SESSION:
Personnel Consideration
– Administrator and Non-Unit Compensation for 2011-2012: Committee members
discussed various costing methods for the 2011-12 compensation of the
superintendent, administrator, and non-unit employee groups. Committee members also reviewed the
evaluation scores that were provided for the administrators.
A
motion was made by Mr. Hollenberger, seconded by Mr. Thompson to recommend to
the full Board a 4% salary increase for 2011-12 for the superintendent,
administrators, and non-unit employees.
Motion carried 3-0.
A motion to
adjourn was made by Mr. Hollenberger, seconded by Mr. Dwyer. The motion passed
on a voice vote.
ADJOURNMENT:
9:34 p.m.
BOARD
OF EDUCATION
Pati Fitzgerald, Board Secretary