The Finance and Operations
Committee of the Board of Education of the
Approval of Committee
Minutes: A motion to approve the
minutes from the January 10, 2011 committee meetings was made by Dr. Stoner,
seconded by Mr. Thompson. The motion
passed on a unanimous voice vote.
FINANCE TOPICS:
Report on Referendum
Financing – QECB Application and Final Financing Update: Mr. Brian Brewer of
Robert W. Baird & Co., reviewed information with the committee on the
potential of the district obtaining Qualified Energy Conservation Bonds (QECBs)
for a portion of the final referendum financing. He updated the committee on the projected
timing of the final financing.
He
explained that QECBs are structured so that proceeds must go towards projects
that reduce energy consumption in a public building by 20% or more. If the district qualifies, financing for
Phase IV of the financing in the amount of $8,190,000 could be obtained at a
lower interest cost.
Ideally,
the administration will know whether the district qualifies for this financing
within the next couple of weeks, and the Board can finalize Phase IV borrowing at
the March, 2011 Board meeting.
2011 Summer Pay Rates:
The proposed summer pay rates for 2011 including a $0.25 per hour increase for
summer teachers and a $0.10 per hour increase for swimming and support staff were
reviewed.
A
motion to forward the 2011 Summer Pay Rates as presented for full Board
approval was made by Dr. Stoner, seconded by Mr. Thompson. The motion passed on
a unanimous voice vote.
Board
members asked for a pay comparison of other districts who offer a four-hour
summer school program. This information
is to be provided prior to the full Board meeting on February 28, 2011.
Self-Funded Insurance
Status Report:
Mrs. Peachey provided a review of the updated spreadsheet showing the deficit
balance in the district’s self-funded insurance account as of December 31,
2010. After running a final IBNR
(Incurred But Not Reported) calculation based on past medical and prescription
drug claims experience, the district’s insurance consultant has estimated that
there remains $11,000 in unpaid medical claims as of 12/31/10.
2011-12 Budget Review: The proposed 2011-12
general fund expenditure budget along with a review of the proposed district
projects, technology budget, and staffing recommendations was discussed.
Mrs.
Peachey emphasized that the information is based on a $200 per pupil revenue
limit increase, but with current legislative proposals – all could change.
Requests for Retirement: Retirement letters have been received from
Joan Thostenson, first grade teacher at
A motion to approve the
retirement requests from Joan Thostenson and Elizabeth Waller as presented and
forward for full Board approval was made by Mr. Thompson, seconded by Dr.
Stoner. The motion passed on a unanimous voice vote.
Consideration of
National Board Certification Requests: Two staff members,
Megan Carstens (grade 3) and Lynda Murphy (grade 5), have begun the application
process for National Board Certification.
In following the guidelines of Board Policy GCIB, National Board
Certification, teachers must be approved prior to application to NBPTS.
A
motion to approve the application for National Board Certification Process for
Ms. Carstens and Ms. Murphy as outlined in Guidelines Reference Code GCIB-R and
forward for full Board approval was made by Dr. Stoner, seconded by Mr.
Thompson. The motion passed on a
unanimous voice vote.
Addition of .87 FTE Special Education Paraprofessional
at
A motion to approve the hire of a .87 FTE Special
Education Paraprofessional as presented and forward to the full Board for
approval was made by Dr. Stoner, seconded by Mr. Thomas. The motion passed on a
unanimous voice vote.
OPERATIONS TOPICS:
Employment(s)
None
Resignation(s)
None
OPERATIONS TOPICS:
Employment(s)
None
Resignation(s)
None
Timeline and
Documentation for Evaluation of Superintendent for 2010-11: Committee members were
reminded that, in accordance with Board Policy CBG – Evaluation of the
Superintendent, each year the Board shall conduct an evaluation of the
Superintendent’s performance.
Each
Board member was asked to complete a tally sheet and forward it to Board
President Buth by Friday, February 25, 2011.
A compilation of the results will be completed by President Buth and
shared with the Board during closed session at the March 21, 2011 Board
meeting.
H.S.E.D. Contract(s)
with M.A.T.C.: The High School
guidance department has identified two additional students in need of H.S.E.D.
services for the period of January 24 through May 27, 2011. The anticipated cost for these services is $3,138.
A motion to approve the H.S.E.D. Contracts with M.A.T.C.
as presented and forward for full Board approval was made by Dr. Stoner,
seconded by Mr. Thompson. The motion passed on a unanimous voice vote.
Council
for the Performing Arts (CPA) Articles of Accord: Annually, the Board renews the agreement between the
A
motion to approve the Council for the Performing Arts Articles of Accord as
presented and forward for full Board approval was made by Dr. Stoner, seconded
by Mr. Thompson. The motion passed on a unanimous voice vote.
2011-12
Job Share Request(s): Committee
members reviewed the job share agreement extension request for the 2011-12
school year from Mrs. Karissa Paar and Mrs. Kristin Rousseau, East Elementary
kindergarten teachers.
A motion to approve the extension of the job share
agreement as presented and forward for full Board approval was made by Dr.
Stoner, seconded by Mr. Thompson. The motion passed on a unanimous voice vote.
2011
Summer Swimming Program Agreement with
A motion to approve the 2011 Summer Swimming Program
Agreement with
2011-12
Lease Agreement Between the School District and
A
motion to approve the 2011-2012 Lease Agreement between the
FACILITY TOPICS:
Discussion on Long-Term
Study of Outdoor Facilities: Mr. Swartz explained that the district has
received a proposal for developing a master plan for the remaining green space
at West Elementary and the Middle School.
Point of Beginning,
Committee
discussion included concerns over additional costs, soccer field(s), softball
field(s), and future use of the land for a driveway.
A motion to approve the engineering
and surveying services proposal by Point Of Beginning as presented at a cost
not to exceed $2,900 as presented was made by Dr. Stoner, seconded by Mr.
Thompson. The motion passed on a
unanimous voice vote.
Review of Roof Design
Services Bid: The proposal from
Roofing Consultants, Ltd., to provide design, bid process management, project
management and quality assurance oversight for the roof replacement project at
Sullivan Elementary School was provided for committee review. The total cost of the proposal is $7,500.
Mr.
Schroedl explained that the services proposed are identical to a previous
estimate the district received from Specialty Engineering. Committee members asked Mr. Schroedl to
contact some of the school districts listed as references on the proposal. Discussion on the need for a roof design when
the funding for the roof replacement is unknown followed.
A
motion to move the proposal for a complete roof replacement at
Discussion of Possible
Topics for Future Meetings:
Curriculum
budget (5 years)
A motion to
adjourn was made by Mr. Thompson, seconded by Dr. Stoner. The motion passed on
a voice vote.
ADJOURNMENT
8:46 p.m.
BOARD
OF EDUCATION
Pati Fitzgerald, Board Secretary