MINUTES

FINANCE AND OPERATIONS COMMITTEE

January 9, 2006

The Finance and Operations Committee of the Board of Education of the School District of Jefferson met on Monday, January 09, 2006, in the High School Library. Chairperson Stoner called the meeting to order at 5:53 p.m. with Committee members Koch, Salmon, and Stafford present.

Approval of the December 12, 2005 Finance and Operations Committee Minutes: A motion to approve the minutes of the 12/12/05 Finance and Operations Committee was made by Mr. Koch, seconded by Mr. Stafford. The motion passed on a unanimous voice vote.

FINANCE TOPICS

2006-07 Budget Discussion: Extensive committee discussion of the 2006-2007 Budget included:

* Staffing discussions will take place at the administration level on 1/18/06.

* Use of fund balance dollars. Policy states the Fund Balance will remain between 10% and 20% of the operating budget. Currently it stands at 13.5%. How low is the Board willing to go?

* Currently, the budget is not balanced.

* What about a referendum for short term structural deficit needs? The Board passed a motion in April or March of 2005 to go ahead with such a referendum.

* Should the district start a capitol campaign?

* Mixed messages on what is acceptable are being received.

* Some projects were moved to a long-term facilities referendum list.

* At the 12/5/05 special Finance and Operations Committee meeting, it was determined that the “General Guidelines for Budget Priorities” document would be discussed further at a future meeting. This will be included on the February Finance Committee meeting agenda.

* Use the vision statement for guidance when preparing the budget.

* Administration would like a consistent message in writing from the Board.

2006-07 Carl Perkins 66.30 Agreement: The total of the 2006-07 Carl Perkins funding is $27,310, with Fort Atkinson’s share being $12,341 and Jefferson’s share being $14,969.

A motion to approve the 66.30 Agreement for Carl Perkins Consortium Contracting for the 2006-2007 school year as presented and forward to the full Board for approval was made by Mr. Stafford, seconded by Mr. Koch. The motion passed on a unanimous voice vote.

FACILITY TOPICS:

Recap of January 7, 2006 Facilities Walk-Throughs: Mr. Swartz asked committee members if they needed anything in order to move forward with facilities decisions. The Plan to Plan report will be revised and presented at a future meeting.

Referendum Planning – April 2007: The Administration requested Board direction as it relates to the planning process for the April 2007 referendum. Discussion on the selection of an architectural firm as well as definition of exactly what projects are to be included was brief. The “Plan to Plan” report should provide more direction.

OPERATIONS TOPICS:

Resignation(s):

None

Employment(s):

None

Discussion of Possible Topics for Future Meetings

Use of Fund Balance

OPEB study results

A motion to move into closed session pursuant to Section 19.85(1)(c) Wisconsin Stats. for the purpose of

Personnel Consideration – Bargaining with the Jefferson Support Staff Federation

Personnel Consideration – Superintendent’s Contract Language Regarding Reimbursable Leave Days

was made by Mr. Koch, seconded by Mr. Stafford. The motion passed on a unanimous roll call vote.

CLOSED SESSION:

A motion to adjourn was made by Mr. Koch, seconded by Mr. Stafford. The motion carried 4-0.

ADJOURNMENT: 7:10 p.m.

BOARD OF EDUCATION

Secretary, Pati Fitzgerald