The Finance and Operations Committee
of the Board of Education of the
Approval of the November 9, 2009 Committee Minutes: A motion to approve the 11/09/09 Finance and
Operations Committee as presented as made by Dr. Stoner, seconded by Mrs.
Schumacher. The motion passed on a
unanimous voice vote.
FINANCE TOPICS:
Report on Findings
Regarding Inquiry on Area Districts’ Purchasing Policies: Mrs. Peachey explained
that the purchasing policies of districts in the Southern Lakes Conference
Business Managers’ group were reviewed and compared. Each district’s policy is considerably
different, although a common factor is the requirement of purchase orders and
bids for designated purchases. There was
not a common limit as to a dollar amount at which bids are required and, in
fact, many of the policies do not delineate a dollar requirement within their
policies at all.
Committee
discussion of this policy included inquiries about the district’s records of previous
bids.
2010-11 Budget Review: Mrs. Peachey reviewed
several components of the 2010-2011 budgeting process. She emphasized that the budget is in its
early stages, and will change going forward.
Ø
Proposed
Revenues
Ø
Proposed
District Projects
Cost
estimates for high school projects would be very helpful for referendum
discussion
No
high school roof projects are listed (if referendum fails – the roof is still
in need of repair)
The
committee directed Mr. Schroedl to continue seeking contractor bids for parking
lot/playground projects. No independent
consultant is necessary.
Ø
Proposed
Technology Budget
Ø
Proposed
Curriculum Budget
Ø
Staffing
Recommendations
Very preliminary
May
need to re-establish multi-aging grade configuration at Sullivan
2009-10
H.S.E.D. Contract(s) with M.A.T.C.:
The High School guidance department has identified twelve students in need of
H.S.E.D. services for the period of January 11 through May 28, 2010. The anticipated cost for these services is
$21,095.13.
A motion to approve the
H.S.E.D. contracts with M.A.T.C. as presented and forward for full Board
approval was made by Dr. Stoner, seconded by Mrs. Schoofs. The motion passed on
a unanimous voice vote.
FACILITY TOPICS:
Report on WorkTrakker
Pro:
WorkTrakker Pro has now been implemented district-wide. The district is now better able to track and
plan for maintenance issues. Mrs.
Peachey noted that these reports can be shared at periodic intervals throughout
the year.
Selection of Date for
Facilities Walk-Throughs: Mr. Swartz reminded the committee that an
annual facilities walk-through is scheduled in order to give a better
understanding of the items on project lists.
March 20, 2010 is the only date that all five principals can be in
attendance at their buildings. This date
will be discussed at the full board meeting.
CESA #10 Energy
Managers’ Report:
The most recent report from the district’s CESA #10 energy managers showing the
very positive results was shared. In
short, the district has experienced energy savings since the beginning of the
program of over $112,000 with the net savings to the district in excess of
$68,000.
Committee
members would like to see a chart of gas usage rather than gas costs.
High School Facilities
Referendum Listening Sessions: Mr. Swartz reminded the committee of the two
upcoming listening sessions on the High School Facilities referendum that are
scheduled for Wednesday, January 13 and Monday, January 18. A flyer has been sent home to all families in
the elementary and middle schools. This
document has also been sent via email through the AlertNow System.
Mr.
Swartz stated that attendees at the listening sessions will receive the
following handouts:
·
Site
Plan
·
First
Floor Plan
·
Second
Floor Plan
·
Tax
Impact Summary of Example 2010 Referendum Financing Plan
·
Project
Options - Costing Sheet
·
Project
Descriptions Sheet
OPERATIONS TOPICS:
Resignation(s)
None
Employment(s)
None
Review of 2009-10 Fall
Transportation Surveys: The results of the 2009-10 fall transportation surveys were
reviewed. The final piece of the surveys
will be done via the spring telephone survey.
The results have been shared with Jefferson Bus Service.
Discussion
included method of survey distribution at the elementary schools.
Discussion of Possible
Topics for Future Meetings:
Middle School
HVAC
A motion to
adjourn was made by Dr. Stoner, seconded by Mrs. Schoofs. The motion passed on a voice vote.
ADJOURNMENT:
9:33 p.m.
BOARD
OF EDUCATION
Secretary, Pati Fitzgerald