The Board of Education of the School District of Jefferson met on Monday, January 28, 2002, in the East Elementary School Library Media Center. Mr. Krause called the meeting to order at 7:00 p.m. with the following board members present: Didion, Koch, Saelens, Stoner, and Whitmore. Board members Salmon and Schroeder were absent.

Approval of Previous Minutes: The minutes of the following meetings were unanimously approved as presented:

• 12/17/01 Special Board Meeting
• 12/17/01 Regular Board Meeting
• 1/14/02 Special Board Meeting

Hearings From Citizens: none

Superintendent’s Report: Mr. Pierce presented his monthly report including:

• Enrollment Update
• February Edition of the District Newsletter
• Letter of Recognition from High School Principal
• Rich Herbst Letter of Recognition
• Parent Letter – High School Student
• School-Sponsored Extended Field Trip
• School Board Candidates – Election April 2
• Kindergarten Registration Numbers
• Calendar of Upcoming Activities

East Elementary Good News Report: Students from Mrs. Thostenson’s first grade class shared some postcards received through their postcard exchange program. The four students who read postcards for the Board were Adam Bubolz, Abby Hauser, Emily Volk, and Abby Wellnitz

Mr. Will, Physical Education teacher, shared a PowerPoint presentation he created recently after attending the district technology training sessions. He is very pleased with the training he received, and will utilize more technology in his lessons.

Mrs. Pellmann reported on a lunchtime change at East. The schedule for lunches and recess has been changed to allow the students to go out for recess prior to eating lunch. The benefits of this change include improved cafeteria behavior, the students are eating better nutritionally, the students don’t eat as quickly, the students are more relaxed after lunch, and the amount of lunchtime garbage has been reduced.

Joint State Education Convention Report: Board members who attended the recent WASB/WASDA/WASBO State Convention shared their experiences. Dr. Stoner, Mrs. Saelens, Mr. Krause, and Mr. Pierce attended on January 23, and noted that the attendance was down from recent years. The exhibit floor with vendors and distributors was not as crowded as in the past, but the informational sessions were good.

Mr. Krause noted that there were 18 resolutions passed in the delegate convention. One of the resolutions that generated the most discussion among the delegates dealt with the state funding of education. There was also substantial discussion on the future of the high school graduation test.

PR/Goals/Legislation Committee Report: Mrs. Saelens noted that the committee discussed the feasibility of a community YMCA and reviewed the district promotional brochure.

Personnel/Policy Committee Report: Mr. Koch reported that the minutes of the meeting are accurate and several items were forwarded for full Board discussion/approval later this evening.

Facilities Committee Report: Mr. Pierce noted that the committee discussed the West Elementary window project and had an opportunity to view a sample window. Additional window bids will be obtained.

Budget Committee Report: Mr. Didion stated that the minutes accurately reflect the meeting.

Curriculum Committee Report: Mrs. Whitmore noted that the committee met on a separate evening from the other committees, allowing for a longer meeting. The additional time allowed was greatly appreciated. The committee heard reports from staff members, conducted curriculum readings, discussed updated testing results, and learned about online course opportunities for students.

Reading/Adoption of Board Policies: Board members reviewed the following policies and handbook:

• BDDC – Agenda Preparation and Dissemination
• BDDG – Minutes
• BHG – Board Goal Setting
• JEC – School Admissions
• JECA – Admission of Non-resident Students Other Than Open Enrollment Students
• CBE – Administrative Staff Development Opportunities (revised)
• IGBA – Special Education Program
• Special Education Handbook
• IKE – Acceleration of Students (revised)

With the adoption of Policy IGBA and the handbook, the following existing policies will be eliminated:

• IGBB (Accessibility of Facilities to the Handicapped)
• IGBC (Child Find)
• IGBD (Differentiated Referral for Evaluation)
• IGBE (Evaluation of Students Suspected to Have Exceptional Education Needs)
• IGBF (Education Plans for Handicapped Students)
• IGBG (Placement of Handicapped Students into Special Education Programs)
• IGBH (Procedural Safeguards Relating to Special Education Programs)
• IGBI (Impartial Due Process Hearings)

A motion to approve policies BDDC, BDDG, BHG, JEC, JECA, and CBE was made by Mr. Koch, seconded by Mrs. Saelens. The motion passed on a unanimous voice vote.

A motion to approve policy IGBA and the Special Education Handbook, and eliminate the eight policies as listed above was made by Mr. Koch, seconded by Mrs. Whitmore. The motion passed on a unanimous voice vote.

A motion to approve policy IKE as revised was made by Mr. Koch, seconded by Mrs. Saelens. The motion passed on a unanimous voice vote.

First Reading:

Elementary Health Curricula: It was noted that the revisions made to the Elementary Health Curriculum will enhance the continuity from elementary through middle and high school in the health program.

Second Readings/Adoption: The Curriculum Committee forwards the following for a second reading/adoption:

• 6 – 8^th Grade Health Curricula
• High School Health and FACE Curricula
• Middle School Experiential Education Proposal

A motion to approve the 6-8 Health Curricula, the High School Health and FACE Curricula, and the Middle School Experiential Education program as presented was made by Mrs. Whitmore, seconded by Mr. Didion. The motion passed on a unanimous voice vote.

Presentation of Claims and Accounts: Mr. Koch presented vouchers totaling $350,963.61 which have been approved by the Board Treasurer and are on file in the District Office. The $350,963.61 consists of $33,512.30 in Tax Sheltered Annuities, and $317,451.31other.

2002-03 Student Fees: The Board reviewed the proposed 2002-03 student fees as approved by the Budget Committee.

2001-02 Budget Adjustments: The Budget Committee forwards a recommendation for the approval of the following 2001-02 budget adjustments:

• Title I - $17,292 (less)
• Drug Free Schools - $175 (less)
• Title VI - $1,204 (more)
• TLCF Grant - $48,797 (more)
• Pre-school Entitlement - $1,403 (less)
• Flow-Through - $21,936 (more)

A motion to approve the consent agenda - including only $317,451.31of the claims and accounts - was made by Mr. Koch, seconded by Mr. Stoner. The motion passed on a unanimous voice vote.

A motion to approve the remaining $33,512.30 of the claims and accounts consisting solely of tax sheltered annuities was made by Mr. Koch, seconded by Mrs. Whitmore. The motion passed 5-0 with Mr. Didion abstaining.

Resignation(s): none

Employment(s): none

The following donations were presented for Board approval:

A motion to approve the above donations was made by Dr. Stoner, seconded by Mrs. Whitmore. The motion passed on a unanimous voice vote.

Authorization for Payment of Project Balance Due Henshue Construction: The Facilities and Budget Committees discussed the one remaining issue with the middle school project - the $38,000 owed Henshue Construction on the Middle School/West project.

Mr. Pierce updated the Board on conversations he has had with legal counsel with regards to this unpaid balance and the district’s options at this point. He noted that the School District of Jefferson is the project developer and therefore owes the $38,000 to Henshue Construction. In actuality, the $38,000 is a bill to a property owner from the city of Jefferson based on the assessment for the road development. The property owner has not paid the city, and the city of Jefferson is no longer attempting to collect on this bill. The reasons given by the city for not collecting on the bill include:

• The city states that the school district caused a delay in the completion of the road - when actually the city required revised engineering plans after they changed the street elevations at the request of one of the property owners - thus causing the delay.
• The city states that the school district had time constraints on the completion of the middle school project, and moved too fast for any city input on the road development. The School District of Jefferson strongly encouraged the city to bid the middle school and deep sewer projects together for potential cost savings to taxpayers, but the city of Jefferson instructed the school district to bid the middle school project separately.
• The School District of Jefferson was forced to wait for city officials’ signatures on the Developers’ Agreement before it could go ahead with the road development - causing additional delay.

It was noted that the city of Jefferson is holding private conversations with the property owner discussing the purchase of land for a walk bridge over the Crawfish River. These discussions may be holding up payment of the $38,000.

The school district, the property owner, and the city have all hired legal representation in this matter.

Mr. Pierce has scheduled a meeting with representatives from Henshue Construction for Thursday, January 31, 2002. He would like to present a check in the amount of $38,000 as final payment of the project. The $38,000 would be the final payment for the project, and no further interest, penalty, or liquidated damages could be assessed against either the School District of Jefferson or Henshue Construction.

A motion to approve final payment of the project balance in the amount of $38,000 to Henshue Construction was made by Mr. Didion, seconded by Mrs. Saelens. The motion passed on a unanimous voice vote. Any payment would be made only after agreement by all parties to drop any interest, penalty, or liquidated damage charges.

H.S.E.D. Contract with M.A.T.C.: The high school guidance department has identified one additional student in need of HSED services through MATC. The cost for this student for second semester is $1,413.

A motion to approve HSED contract through MATC as presented was made by Mr. Koch, seconded by Dr. Stoner. The motion passed on a unanimous voice vote.

CPA Articles of Accord: The Board reviewed the agreement in place between the School District and the Council for the Performing Arts.

A motion to approve the Articles of Accord between the School District of Jefferson and the Council for the Performing Arts for the period July 1, 2002 through June 30, 2003 was made by Mr. Didion, seconded by Mrs. Whitmore. The motion passed on a unanimous voice vote.

Identification of Special Board Meeting Date for Interviewing Board Candidates: Mr. Pierce explained that one individual has expressed an interest in the vacant Board of Education seat. A Special Board meeting will be scheduled for Monday, February 11, 2002 at 7:00 p.m.

2002-03 Teaching Calendar: The proposed teaching calendar for the 2002-03 school year was reviewed. The JEA and Board negotiation teams have met and agreed on this calendar.

A motion to approve the 2002-2003 School Calendar as presented was made by Dr. Stoner, seconded by Mrs. Saelens. The motion passed on a unanimous voice vote.

A motion to move into closed session pursuant to Section 19.85(1)(b)(c) Wisconsin Stats. for the purpose of

• Consideration of Recommendation for Non-renewal of School Employee
• Consideration of Extension of Probationary Period for School Employee

was made by Mr. Didion, seconded by Mrs. Saelens. The motion passed 6-0.

A motion to adjourn was made by Dr. Stoner, seconded by Mr. Didion. The motion passed on a unanimous voice vote.

ADJOURNMENT 8:35 p.m.

BOARD OF EDUCATION

Pati Fitzgerald, Secretary